Reservation
Details
 We
sell tours with limited space - usually about 40, (you'll have plenty
of room on the bus) so we encourage our clients to make reservations early
- you won't want to miss out! Here's what you do next...
-
| 1 |
Read
the following information about our terms and conditions. |
| 2 |
Fill
out the reservation form (click
here) and mail it to us at Reformation Tours, 409 Portland
Ave, Belleville, IL 62220. |
TERMS AND CONDITIONS
PRICES:
All rates quoted are per person, in U.S. Dollars, based on two
persons sharing a room. Single supplements are available where applicable.
Rates are based on tariffs and exchange rates in effect at the time of
printing and are subject to change without notice. Rates may be adjusted
if tariffs or exchange rates are revised. Once your final payment is received
at Reformation Tours, Inc., the land portion of your package price is
guaranteed, however, airfares are subject to change by carrier at any
time.
DEPOSITS
AND FINAL PAYMENT:
A deposit of $350 per person is required upon registration along
with a signed copy of the registration form. Registration by phone must
be accompanied by a signed copy of the Registration Form.
- Balance of payment, or Final Payment, must be received by Reformation
Tours at least 75 days prior to tour departure.
- Late registration (less than 75 days prior to tour departure) must be
accompanied by full payment and is subject to late fees, or airline supplements.
- Reformation Tours reserves the right to cancel reservations if deposit
or final payment is not received by due dates and to apply the applicable
cancellation penalties indicated below.
- A $45 fee will be charged on all checks returned unpaid.
PAYMENTS:
Payments
can be made by check (payable to Reformation Tours, LLC) or by credit
card (using Paypal).
TOUR
DOCUMENTS:
Travel documents, including airline tickets, final itinerary, hotel list
and flight schedules are sent approximately 14 days prior to departure
provided full payment has been received. The package will also include
information leaflets, a nametag, luggage tags and a neck wallet.
YOUNG
TOUR PARTICIPANTS: Tour participants under the age of
18 years must be accompanied by an adult. They receive a 10% discount
on the land tour price when sharing a room with two adults, unless otherwise
noted. On escorted tours and cruises, we discourage children younger than
eight years because we have found that they are too young to enjoy these
vacations. Reservations for children are acceptable, but must be approved
by Reformation Tours prior to booking.
HOTEL
ACCOMMODATIONS:
If a change becomes necessary for any reason, hotels substituted will
be equivalent of those on your itinerary. Single rooms are available at
additional cost. With few exceptions, all rooms offer private facilities.
All tours have a specific number of pre-reserved allotments. In the event
this number is exceeded, for any reason, the Operator reserves the right
to allocate part of the group in another hotel of similar characteristics.
As a standard policy, hotels are not available for check-in before 2:00
p.m.
TOUR
MEMBERSHIP: In
order to ensure congenial membership, Reformation Tours reserves the right
to accept or reject any person as a tour participant and to expel from
the tour any participant whose conduct is deemed incompatible with the
interest of the tour group.
AIR
TRANSPORTATION:
If the tour price includes round-trip air transportation it will be in
Economy class. Any cancellation, itinerary change or failure to use confirmed
space will be subject to penalties levied by the airline at the time of
ticketing. Airfare and airline schedules are subject to change without
notice.
FREQUENT
FLYER MILES:
Once you have received your air tickets, you can contact the airline for
frequent flyer miles credit. This can be done by phone or in person at
the airport.
NOT
INCLUDED IN TOUR PRICE:
Tips for your tour director, tour driver and local city guides; gratuities
on cruise ships, unless otherwise noted. Passports visas, laundry, beverages
and food not on the regular table d’hote menu (these items will be billed
to you before leaving the hotel or restaurant), as well as all other items
of a personal nature. The above fees/taxes are subject to change without
notice.
REVISION FEES: A $35 per
person service fee will be assessed for each change to a tour or air booking
once deposit has been received, plus any additional fees that may be charged
by our suppliers. Changes in departure date, itinerary or passenger name
is considered a cancellation and a new booking. All changes and substitutions
are subject to space availability, rates, discounts and booking conditions
in effect at the time of the substitution or change. No change will be
made unless permitted under the terms of our cancellation policy even
if you transfer to another departure date.
CANCELLATIONS:
Regardless of reason, cancellations are costly. To offset these costs
the following fees will apply, if you cancel, non-recoverable expenses
of our suppliers will be charged. Please see your brochure for the specific
cancellation policy for your tour.
- If a cruise is included in your tour, special cancellation penalties
dictated by the cruise line may apply. Please refer to the cancellation
penalties imposed by the specific cruise line in question
- Cancellation charges also apply to additional accommodation reserved
prior to and after the tour.
- Cancellations must be received in writing by 5:00 p.m. central time
on the last business day of the applicable time period.
- For flight changes or cancellations, revision fees and/or airline cancellation
charges will apply.
- Roommates canceling resulting in a single supplement charge, the Participant
who cancels will be responsible for that charge if a substitute roommate
cannot be found.
- Trip Cancellation and Interruption Insurance is strongly recommended.
Reformation Tours cannot assume responsibility for any additional costs
or fees relating to the issuance and/or cancellation of air tickets or
other arrangements not made through Reformation Tours.
TRAVEL
& HEALTH DOCUMENTS: A valid passport is required for all
travelers. However, it is the sole responsibility of the passengers to
check with the appropriate consulates and medical personnel to determine
if visas are required and what health precautions and documents are necessary.
The Operator accepts no responsibility for failure to notify travel participants
of customs and immigration laws or health requirements.
TRAVELERS
NEEDING SPECIAL ASSISTANCE:
Any disability requiring special attention must be reported to Reformation
Tours at the time of booking. Reformation Tours will make reasonable attempts
to accommodate the special needs of disabled tour participants, but is
not responsible for any denial of services by carriers, hotels, restaurants
and other independent suppliers. Motor coaches are not equipped with wheelchair
ramps. We regret that we cannot provide individual assistance to tour
members for walking, dining or getting on and off motor coaches. Motor
Coach Company and other carrier employees may not physically lift participants
or assist them on or off transportation vehicles. A qualified companion
must accompany travelers who need such assistance.
BAGGAGE:
Portage for one suitcase is included in tour price. Due to limited
coach capacity we strongly recommend each passenger to bring no more than
one normal size piece of baggage and a travel bag. Extra baggage or excess
weight will carry a surcharge and shall be paid as such to your tour manager.
International air carriers may also impose fees for excess weight. No
responsibility is accepted by Reformation Tours for loss of or damage
to luggage or any other personal property. Travel insurance is strongly
recommended.
SMOKERS:
Smoking is not permitted on transatlantic flights. It is also not permitted
on motor coaches, but there will be frequent stops en route. Some restaurants
and public places also do not permit smoking. Please inquire before lighting.
RESPONSIBILITY
– PLEASE READ:
Reformation Tours, LLC, 409 Portland Ave, Belleville, IL, hereinafter
referred to as “the Operator”, acts as “agent” for you in making arrangements
for tour services offered in this brochure, including transportation,
sightseeing and hotel/lodge accommodation.
The air carriers,
hotels/lodges, motor-coaches and other suppliers providing tour services
are independent contractors and are not principals, agents, employers,
employees, masters, servants, representatives, partners or joint venturers
of the Operator or its affiliates. The Operator is not liable for the
acts, errors, omissions, representations, warranties, breaches or negligence
of those independent contractors and is not liable for any personal injuries,
death, property damage, or other damages or expenses resulting therefrom.
Furthermore, the Operator is not liable for any act of God, acts of terrorism,
war, defects in machinery, breakdown in equipment, weather, strikes, theft,
change of fares or rates, delays, or cancellations. All certificates and
other travel documents for tour services issued by the Operator are subject
to terms and conditions specified by supplier thereof, and to the laws
of the countries in which the services are rendered.
If the services included
in the tour cannot be supplied or there are changes in an itinerary for
reasons beyond the control of the Operator, the Operator will arrange
for the provision of comparable services, when possible. Any resulting
additional expense will be payable by the tour participants and any resulting
saving will be refunded by the Operator to tour participants. No further
claim for reimbursement shall apply.
Reformation Tours
reserves the right to accept or reject any person as a tour participant,
to expel any tour participant from the tour, to make changes in the itinerary
whenever the Operator deems it necessary for the comfort, convenience
or safety of the tour participants, and to cancel a tour at any time.
Claims - In the event
that any portion of the journey has not fulfilled your prior expectations,
the claim must be filed within 10 days of the termination of your confirmed
journey and return to your point of origin. The case will be reviewed
and answered. Claims posted later than 10 days will be disregarded and
considered unacceptable, nor hold the Operator liable in any way.
The statements herein
and the contract between tour participants and the Operator are made and
entered into in St. Clair County, IL. and governed by the laws of the
state of Illinois. Each tour participant understands that the Operator
will be accepting that participant’s booking in reliance upon such participants’
acceptance of the within Tour Conditions.
No person, other than
an authorized representative of the Operator by a document in writing,
is authorized to vary, add or waive any term or condition in this brochure,
including any term or condition set forth in the preceding provisions.Reformation
Tours reserves the right to alter, adjust, modify or cancel any tour itinerary
at any time without prior notification.
Payment of the required
deposit or any partial or full payment on a tour package constitutes consent
to all provisions, conditions and general information contained in this
printing.
VALIDITY:
From
August 2003 through December 2010. The above Conditions may change at
any time during the period of validation.
Click
here to fill out the reservation form and we'll be in touch with more
details of your exciting tour! |